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#153 - How to Use the PRISMA Flowchart for a Systematic Literature Review

Jun 17, 2026
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Today, I am showing you how to use the PRISMA framework properly to develop a systematic Literature Review paper.

17 June 2026

Read time: 3 minutes


 

Before we start: free live session the week after next.

If your literature review feels like a vortex right now, you are not alone. Every week I hear from doctoral researchers who are drowning in papers, reading everything they can find, and still not sure when they have read enough.

So I am running a free LinkedIn Live session on it.

How to Do Your Literature Review and Stop Drowning in Papers Tuesday 24 June 2025 | 5:00 PM BST

I will walk through a practical, repeatable method for tackling the literature review: how to use your research question as your compass, how to identify the core areas of your topic, how to search and read strategically rather than endlessly, and how to know when it is time to stop reading and start writing.

The first half is a focused walkthrough. The second half is yours: bring your questions and we will work through the real challenges you are facing.

This is for anyone doing a PhD, DBA or professional doctorate. Open to everyone. Just come along.

Register here: How to Do Your Literature Review and Stop Drowning in Papers

Share the link with anyone in your network who would find it useful.

Now, this week's issue.


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P.S. I'm live in the comments under every LinkedIn post on Mon, Tue, Thu and Sat from 2:34pm GMT. Drop by if you want to dig into the topic, and get free mentoring by asking a question, or just say hello.

 

The first review paper I submitted was rejected three times before it got published.

Each time, the reviewers asked the same thing: where is your flowchart?

I had done the search. I had read the papers.

I had written what I thought was a solid analysis.

But I had not documented the process properly, and without that documentation, none of it counted.

The reviewers did not care how good my analysis was.

They could not trust it because they could not see how I got there.

That rejection taught me something I now tell every mentee who is planning a systematic review:

the PRISMA flowchart is not a reporting formality you add at the end. It is the document reviewers and examiners read first.

It decides whether they trust the rest of your review before they have read a single line of your analysis.

Since then, I have supervised, reviewed, and examined enough systematic reviews to see the pattern clearly.

The ones that get accepted built their flowchart while they searched.

The ones that get rejected built it afterwards, from memory, and the numbers never quite add up.

Here is how to use PRISMA properly, in the order it is meant to be used.

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The Research Insider

What an examiner actually saw this week. A short letter from the other side of the viva table. I was a lost PhD student once, in my office at 2am, surrounded by papers nobody had taught me how to read. I got through it. Then I sat on the examiner's side of the table more than forty-five times, and learned the thing nobody had told me. Whether you pass comfortably rarely comes down to how good your research is. It comes down to whether your thesis shows the examiner what they're looking for, and most capable people were never shown that. That's all this letter does. Three weeks out of four it's short, about four hundred words. One real thing I read, details changed: a sentence that doesn't say what it thinks it says, a method that won't survive the first question, a passage where the writer's own voice has quietly disappeared. What I saw when I read it cold, the fix, and a test you can run on your own work tonight. That last one is newer, and it's where most of the worry is now. The question I get asked is whether a detection tool will flag them. The question that decides anything is whether an examiner will believe the thinking is theirs, and those aren't the same question. I train universities on this, and I've sat on the faculty side when a tool flagged an honest candidate, so I know how that conversation goes and what evidence actually helps. The fourth week is longer. Once a month I read every page people send me for Pass or Revise, my live session where three of them get read out loud. Then I write up what I found across the whole pile, including what it made me change in the way I teach. Free, and one ask a month at most. 45+ doctoral theses examined across 15+ universities. 25+ PhDs supervised to completion. 35+ working professionals mentored through a doctorate alongside a career. 240,000 researchers follow my work on LinkedIn. Free, and one ask a month at most.
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